There are people who may think that the function of backups is only to restore our files when a computer problem occurs and everything is erased. healthbeautystudio
Consequently, if they think that this will never happen to
them, they tend to downplay the need to do an online backup .
However, this is not the only point of making backup copies
of our files. Backups are not just for emergencies.
What is a backup
If you want to have
more security in your business and have your files safe, surely you wonder how
you can make a backup. But first you must be very clear about what we mean by
"backup", also called in other places online back up or simply backup
.
Well, we will explain it to you: it is simply a system of
replication of the files or archives that you save on your computer or
anywhere. You can easily copy your data, as well as your applications, and of
course, keep them safe on an external device, or in the cloud. The point is
that you can restore those files, applications or data that you want to store.
It is also important to be clear that it is a process, not
simply a specific action. If you want real security, you will have to schedule
encrypted and external backups that you may have on a device other than your
computer.
That storage space should have enough gigs so that you can
have your applications saved, as well as the rest of your data.
What are backup copies for?
The last desirable thing when making backup copies is that
at some point we find ourselves in the need to restore them. The goal is always
to prevent computer problems from occurring that make us have to restore files.
Backups fulfill an even more important mission: to have a
backup of all the essential files that we may need.
Either because we are going to format the computer , change
the operating system, or because we have bought a new computer, having backup
copies will greatly facilitate the task of transferring the information from
one place to another without wasting hours and hours analyzing what to save and
not.
We are used to working on computer equipment and storing
everything on the hard drive. But if we realize it, we are more and more likely
to work in the cloud, we have less and less need to be tied to a specific
terminal. It is all interconnected. Over time we don't know what can happen. We
ourselves change equipment and devices also more frequently.
Should I back up to a storage device?
There are systems like Google that allow you, for example,
to have a storage system in your own Google Drive. In this way, you can have
your mobile data, as well as your computer's, saved and stored in Google.
This procedure is very common in companies, especially when
dealing with shared information and data. The point is that, however, you
should not share any kind of things, especially those that concern third
parties, such as names and customer contact details, which should remain on
your computer.
How to do this then? Through a well-organized process in
which your backup is stored in an external and encrypted cloud storage system.
You do not need to resort to Google and in all cases you will have the
confidence of working with professional companies that comply with the
legislation in Spain.
Faced with this, what some usually do is have a backup of
all their data stored on an external device. It can be a USB, a hard drive, or
even a server. The point is, the smaller the device, the more likely it is to
break and go bad. For this reason, when making an external copy, it is best to
ensure that we follow a consistent process and use a method that allows us to
schedule our backups in an automated way.
The error when making backup copies
Most of the people who start to make backup copies, both in
the case of individuals and companies, do it in an unsystematic way.
We will repeat it one more time: it is not about making ONE
backup , but about creating them in an organized way.
This may mean, for example, that older backups do not need
to be kept, and you can schedule them to be overwritten.
From time to time, save important files to an external hard
drive or USB, or upload the file to the cloud. However, when it comes to
creating a good security system, this is the worst method we can use. Computer
problems come without prior notice and we must always make sure that the saved
version is the one we really need and is not outdated and out of date.
As we have said, a mistake that is sometimes made is that we
decide to make the scheduled backup in Google Drive or tools that may not
comply with European legislation regarding data protection. If you want to copy
and store your files correctly, it is best that you have all your data in a
storage system that complies with the legislation in Spain.
At Gadae Netweb we suggest you create encrypted and
automated backup copies in the cloud, so you don't have to worry about them and
you can recover them anytime you want.